Kathryn McKinnon, Time Management Speaker, Executive Coach & Best Selling Author shares how to reduce the chaos, boost energy & explode your productivity in media appearances & speaking engagements.
Time Management Speaker Radio and TV Media Appearances:
Kathryn McKinnon, Executive Coach and Author interviewed on WBZ Radio CBS Boston’s Jordan Rich Show sharing time management tips from her book Triple Your Time Today!
Time Management Speaker Engagements:
Time Management Speaker Kathryn McKinnon Delivering a One-Day Seminar at Public Broadcasting Service
Here’s what participants had to say about the Seminar for PBS:
“Kathryn is amazing. She did a great job developing and delivering a one-day time management seminar for PBS. I liked the fact that we worked together so well to integrate all her knowledge, services and expertise to really customize the program for PBS. The Time Tracking was interesting and useful. The Cost Benefit Analysis worked well too. The Best Practices and exercises offered practical tips and tools for making our time more effective. It was a seminar for the personal and professional side of life. Those are the things that I think are really amazing and wonderful about this program. We will keep moving forward in this relationship with Kathryn.”
Jessica Driscoll, Senior HR Generalist, Public Broadcasting Service
“The most beneficial aspect of this training was being able to put my time management struggles and goals in writing and how Kathryn guided us through the different steps to get to a plan of action. I also liked the real-life stories about her clients and the take-away from each.”
“I liked the flexible solutions to everyday issues, both personal and professional.”
“I liked the fact that the seminar was personalized. The whole session was tailored to my issues and goals. And it wasn’t just about my time either. It also encompassed things like my nutrition, time for self, what I need to do to change the way I spend my time while addressing each issue and setting goals throughout the seminar.”
“Even though it was a group setting, Kathryn was able to tailor the seminar to the specific time management challenges and goals of each person. I also liked the interaction, splitting up into small groups and sharing ideas with partners. Attending this seminar definitely improved my time management skills.”
Time Management Executive Coach Kathryn McKinnon presenting at her 2014 Harvard Business School Reunion.
Too many priorities, email, meetings and too little time? Discover 7 Time Management Best Practices of Highly Productive Executives & Get Better Results with Your Time
“Dear Kathryn, Thank you for your important involvement in the Harvard Business School Fall Reunion presentations. Engaging with presenters during reunion weekend is a highlight for our alumni. Your participation keeps them connected to the School and energized by the work that we do. This was a record-breaking Fall Reunion, drawing over 2,600 alumni and guests to campus, and the weekend was a great success. I truly appreciate your contribution to making this reunion such a fulfilling and engaging experience for all who attended.”
Best regards, Nitin Nohria Dean, Harvard Business School
Delivering a Keynote Presentation at the NSGA Annual Conference in Austin, Texas
Kathryn McKinnon Delivered How to Gain 40 Minutes of More Productive Time Each Day with the Best Time Management Practices of Highly Productive Executives to over 150 CEOs at the National Sporting Goods Association Annual Conference in 2015.
“Dear Ms. McKinnon, Thank you for speaking at the 2015 Annual National Sporting Goods Association (NSGA) Management Conference & Team Dealer Summit. On behalf of everyone at NSGA, I want to express our gratitude for your willingness to take time out of your busy schedule, travel to Austin, Texas, and speak to our attendees. Your presentation on time management enlightened and entertained everyone present, ultimately adding to the value and success of the event…We know our attendees greatly enjoyed your presentation and can now walk away with the tools to help boost their productivity. Your willingness to spend your time, energy and support on behalf of NSGA is greatly appreciated. We hope you continue to stay engaged with NSGA. Again, many thanks for your time and effort.”
Sincerely, Matt Carlson President & CEO
Kathryn McKinnon, Time Management Speaker, Presented to 75 insurance executives and professionals at Amica Insurance during the 2015 Leadership Conference for the Rhode Island Chapter of the Society of Chartered Property & Casualty Underwriters.
Kathryn McKinnon’s Time Management Tips Featured in the Press:
7 Ways to Get More Done at Work without Staying Late
Make the most of your 9-to-5 with these genius productivity tips
By Jada Green Friday, September 18, 2015
Ever have those workdays when you know by 10 a.m. that you won’t be making it home for dinner? Instead of resolving to work after hours, tap into these seven surprising secrets for boosting your productivity.
1. Work for 52 Minutes, Break for 17
That’s the schedule that super-productive people follow, according to a study conducted by DeskTime, a time-tracking app that monitors your work efficiency.
The app analyzed its top 10 percent most productive users and found that on average, they took 17-minute breaks throughout the day.
That aligns with previous research touting the stress-busting benefits of breaks. One Australian study found that employees who took a short walk at lunchtime felt more enthusiastic and more relaxed in the afternoon than those who didn’t head outdoors.
But breaking every 17 minutes all day long isn’t exactly realistic—according to this formula, you’d be on a break for 2 full hours of your day. Consider saving this strategy for when you’re working on something particularly complicated or draining.
Research from Singapore also shows that brief “cyberloafing”—i.e. watching funny YouTube videos—provides an instant recovery from the humdrum of day-to-day work, helping people stay productive for longer amounts of time.
2. Drown Out Chatter with the Right Soundtrack
When you need to churn out work on a tight deadline, the last thing you want to hear is your chatty cube mate shooting the bull.
Putting in earbuds to drown him out seems like the obvious fix, but blasting your favorite tunes can actually be counterproductive. Research in Applied Cognitive Psychology found that listening to pop music with lyrics while performing memory and reading comprehension tests led to lower recall and poorer comprehension than doing the tasks in silence.
3. Hide Your Phone
Sure, you know that browsing Instagram probably won’t help your work performance. But research from the University of Southern Maine found that simply having your cell phone on your desk distracts you during complex tasks.
Is answering the occasional text really all that bad? Science says yes. In a study at Michigan State University, people who were interrupted from a task for just 2.8 seconds made twice as many mistakes when they returned to it—and a 4.2-second disruption led to three times as many flubs.
4. Find Your Zone
There are certain times of the day where you’re totally in the zone, like after your morning cup of coffee, or maybe right after your lunchtime run. Keeping track of when you’re at your best and capitalizing on that time will help you knock out top to-do list items, says Kathryn McKinnon, Harvard Business School Executive Coach, Speaker and author of Triple Your Time Today.
“If you’re spending your most productive time of day doing email or other tasks that aren’t your true priorities, you won’t get your best work done,” says McKinnon. Save the important stuff for when your mind is sharp and your energy is high.
5. Break Free from Email
One of McKinnon’s clients was drowning in emails and came to her for help. After assessing the guy’s workday, McKinnon found that he was spending an average of 4 hours a day just on email, and 60 percent of the messages weren’t related to his highest priorities.
It’s 2015—there’s no getting around a digital inbox. But highly productive executives follow the 6-12-6 rule, says McKinnon: They scan their email early in the morning, (6 a.m.), again at lunch (12 p.m.) and at the end of the day (6 p.m.). If someone has a really pressing message for you, they’ll give you a call or swing by your office. Otherwise, all emails can wait.
6. Get a Head Start on Tomorrow
Prep tomorrow’s to-do list before you head home today, suggests productivity coach Cathy Sexton, founder of TheProductivityExperts.com.
When you’re already in work mode, it’s only going to take you a few minutes to assess what you really need to get done first thing in the morning. So taking an extra 15 minutes at the end of the day to strategize might save you up to an hour tomorrow A.M., says Sexton.
Keep your list organized by splitting it in two: Have a master list with tasks you can complete at a comfortable pace, and a must-do list with no more than three top priority items on it, Sexton suggests.
7. Analyze Your Distractions
Just when you’re making progress on a tricky task, your coworker knocks on your office door. If daily distractions often throw off your workflow, consider the source, says Sexton.
Do an experiment: Every time you’re interrupted, jot down who it was and what it was about. You might find that it’s the same person always interrupting, or the same issue that repeatedly occurs.
In that case, you may be able to nip common problems in the bud before they become distractions, says Sexton.
Excerpts of interview with Kathryn McKinnon, MORE Magazine, How to Make Time for Yourself (Without Guilt)
By Susan Gregory Thomas, November 2015
You’ve become a master multitasker, proudly accomplishing more in a day than some do in a month. but doing nothing–or doing something you enjoy–can make you more productive, open and creative. so how do you make some time for downtime? Welcome to your less crunched, more fulfilled life.
Featured in The Standard, a New England Insurance Weekly and insurance industry trade publication.This article previews excerpts from Kathryn McKinnon’s Signature Presentation: 7 Time Management Best Practices of Highly Productive Leaders which she presented at Amica Insurance for the Rhode Island Chapter of the Society of Chartered Property & Casualty Underwriters.
Time Management Tips/How to navigate the high holidays of food shopping
With the season for food-centered celebrations upon us, experts offer advice for successful (and efficient) grocery shopping.
As someone who could save money by eating out, my first call was to famed coupon expert Kathy Spencer, of Boxford. “Most people go wrong because they don’t make a list,” she began. I thought with shame back to the day I could not buy bananas.
“When they get home, they realize they forgot to get a couple of little ingredients.” That sends them back to the store, still without a list, where they are vulnerable to the siren call of red peppers at $4.99 a pound. “You might never get it done,” Spencer said. “If you live 20 minutes from the grocery store, you’re not just wasting money on groceries, but you’re wasting gas.”
The woman teaches entire classes on coupons, but her guiding philosophy is simple: “Besides just the regular coupons, look for the store’s online coupons, and go to the service desk and ask about promotions.” It was good advice, and I was all excited not only to write a list, but also to remember to take it, and my reusable bags, the next time I shopped. But when should that be?
Kathryn McKinnon, a Marblehead-based time management executive coach, says mornings are generally less crowded. No matter when you go, you’ll move faster if you group items on your list by their location in the market. Unless you’re trying to reach 10,000 steps on your pedometer within Trader Joe’s itself, be efficient. And don’t just stand at the deli counter waiting for your number to be called or items to be readied, multitask by shopping in the immediate vicinity while awaiting your turn. My favorite advice — obvious, but helpful even so — was to stock up. Keeping in mind “use by” dates and storage space, buy as much as you can, McKinnon said. The fastest shopping trip is the one not taken.
No discussion of grocery stores and time stress is complete, of course, without discussing the check-out lanes. Dan Meyer, a math education researcher at Stanford University, became so obsessed with the line question that he did an entire study on it. Bottom line: Avoid the so-called express lane. “The common approach is to look at how many people are in the line,” Meyer said. “But that’s misleading. You’d rather have a larger number of items in the cart than more people on the line.” His research — conducted at a large, unnamed grocery store in California — found that while each item adds 3 seconds to the check-out time, it takes 41 seconds for a person to move through the line even before their items are added to the tally. It turns out that those little pleasantries, the business of moving the cart up to the belt and paying, are time-consuming. Meyer is a candidate for a doctorate at Stanford, but even his formula does not guarantee the quickest trip through the check-out. The most sophisticated equation cannot predict who will pull out a check, which bagger might roam, or when a price check will strike. Nor does it take into account the humanness of the situation. “The manager at the store where I did the research said he looks at the person who does the checking to see if they’re on their game and if they’re sharp,” he said. “It’s not quantifiable data, but . . . ”
But beyond money and time, how do you get the best food at the store? I put the question to Lydia Shire, the renowned Boston chef, and here’s the nice story she told me. “My husband asked me to make this chicken I love to make — it’s my father’s chicken. Chicken legs, sherry, mushrooms, and garlic, with curly parsley chopped and sprinkled on top. It makes the whole house smell so delicious. “So I went to Omni [Foods] here in Weston, and when I got to the meat case, I asked the man for six chicken legs with the most skin — the skin is delicious. When I go to the Stop & Shop in Natick, there is a butcher there I know, and I tell him I want skirt steaks, but I ask for some that aren’t trimmed [of fat]. Meat needs fat but a lot of Americans don’t get that. Their fear of fat overtakes them.”
You know what I fear? The fish counter. Once I get past salmon, my knowledge gets pretty slim, and even with salmon, I don’t know whether king is worth the splurge or not. I was hoping that Tony Messina, chef at Uni Sashimi Bar, could provide guidance — but he only made my situation worse. “I’m a big fan of buying the whole fish,” he said. Considering that I avert my gaze at the fish case, I don’t see a whole fish in my future. When I fessed up, Messina offered advice for the eyes-and-scales averse: “A fish should never smell like fish, if that makes sense,” he said. “It should smell clean, or like the sea. Smell it. You are paying for it.”
That’s an option most grocery stores don’t offer in their wine sections, a situation that reduces many shoppers to choosing by label or price. But there is a better way, said Joe Nielsen, the winemaker at Donelan Family wines. His vineyard is in California, but even so, he said, “You are more likely to find gems by thinking outside of domestic produced wines. That’s counterintuitive. Most people think France and Italy — I can’t afford it. But those governments are basically subsidizing the wine production, so you are getting more value than from California.
In the flower department, the best advice is to keep it simple, said Andrew Anderson, a co-owner of ilex Designs in the South End. “You’re better off buying several bunches of the same type of flower and putting them into one bouquet than buying a loud mixed bunch,” he said. And if you’re shopping for a hostess gift in the morning, but won’t be handing over your offering until evening, keep them fresh in the refrigerator, he added.
None of this advice comes too soon for Lauren Beckham Falcone, the WROR on-air personality and noted holiday hostess who told me she’s yet to master the market. “It’s like going to the gym,” she said. “You’d think after awhile you’d know what to do, but I’ve been going for decades and I still have no idea.” Beth Teitell can be reached at firstname.lastname@example.org. Follow her on Twitter @bethteitell. Time Management Tips
The Marblehead Reporter: Spring from Within
By Charlene Peters /email@example.com CNC Marblehead Reporter
Spring into Healthy Living with Kathryn McKinnon, Time Management Speaker, who helps people focus on the moment. ‘What you do in each moment is extremely important,’ says the life coach who plans to help women gain clarity of thought during the Jewish Community Center’s ‘Healthy Living’ series of workshops. Spring is the time to shed our winter-worn spirit and welcome in vitamin D, fresh air and a new perspective in life. The problem in the process is that many find the prospect of holistic spring-cleaning too overwhelming. Sure, you can start walking more, sign up for an exercise class or two, enroll in a weight-control-management program — but what about the direction your life is headed, and more importantly, how you handle stress? While efforts over the past year have been to stay afloat in the downward spiral of the economy, many mindsets have struggled alongside our financials. Instead of thinking positive thoughts, we continue to struggle to get out of a rut, perhaps prompted by the pit in our stomachs when we’re paying bills — or worse yet, ignoring bills. The good news is that help is available.
On Monday, April 26, Kathryn McKinnon will be offering a workshop at the Jewish Community Center titled, “Are Your Habits Keeping You from Living a Healthier Life?” The one-hour workshop is part two of a three-part series on “Healthy Living,”offered by McKinnon, a resident of Marblehead who runs an executive development and coaching business. With over 30 years of business experience as an accomplished entrepreneur, business owner, jewelry designer, artist and singer, she’s got her left and right brain functioning at optimal capacity. And she’s got positive energy. In fact, for the past decade, she has incorporated her experience as a Reiki master into her work. Fortunately for the community, McKinnon is willing to share some of her tips. Unfortunately for men, these workshops are specifically geared toward the female gender, one that McKinnon says generally gives more than it receives.
During our telephone interview, the first question she asked me was, “How can I best make use of your time?” Immediately, the essence of her business was easy to understand. She has a great respect for others, but more importantly, she has self-respect. “The worst thing to do is to focus on everyone else and not yourself,” she says. What gets in the way is our lack of worthiness to receive abundance. “Abundance is our God-given right,” states McKinnon. “We are born to have everything we could possibly want.”
Out of 70,000 thoughts a day, many women spend all day worrying, and many worries revolve around not being able to pay bills. Stress leads to disease, and the top stressors include: death of a spouse, divorce, marital separation, jail-time, personal injury or illness, marriage, a change in financial status, vacation and Christmas. A session with McKinnon will put a stop to negative thinking, because if that’s the thought pattern, then your worst fear is exactly what’s going to happen. “If you spend your day appreciating what you have and are grateful for the things you have, you’ll find ways to solve problems, make more money, save, consolidate debt, work with banks so they’ll help you make that mortgage payment,” says McKinnon, who advocates being proactive instead of “paralyzed.”
McKinnon’s job is to help get her clients in touch with their inner guidance, which she says we all have but lose touch with over time. Trusting your intuition is a first step to empowerment. Beliefs are a monumental aspect to how you’ll handle stress, money and other issues throughout life. Says McKinnon, “One woman was afraid to look at her taxes, and what she was going to owe. I told her, if you don’t look at your relationship with money, if you ignore it, you won’t have it. Your money won’t stick around.” The key, she says, is to be respectful of money, because if you’re not, money is not going to stick around. And it’s all about your relationship with money.
She’ll ask you what you believe about rich people. Is money evil? Must one be corrupt to be rich? “These thoughts get in the way of experiencing abundance and are not healthy,” cautions McKinnon. Instead, she says, “Think ‘I deserve this, I can create this, and it’s what I was born to do.’” When you change your thoughts about how you view money and how your behaviors were passed on about money — from school, your parents, teachers, church and the government — McKinnon can then pinpoint your beliefs and offer tools and techniques to refocus and realign your thinking.
During her first workshop, held this past Monday and titled “Are Your Thoughts Making You Sick?” McKinnon focused on stress: what creates it, how to recognize it and how it shows up in your body. Ultimately, she shows you what you can do to transform it, using breathing techniques and visualization. The Reiki comes through her voice. Positive energy is emitted through the workshop, with the goal of every woman in attendance leaving with thoughts of gratitude and self empowerment. “When you’re working on a higher level,” says McKinnon, “you look brighter, happier.” Whatever vibration you operate with is contagious, she explains. “If you walk around feeling sad or you complain about aches and pains, or dwell on things that happened 20 years ago, your energy level will be lower and the vibration you carry will be lower,” she says.
People with overwhelming ailments such as backaches, headaches, arthritis and emotional problems have accumulated stress that McKinnon says many times disappear after one session of working with her. “They don’t understand why they feel better, less worried,” she says. But they do. How quickly the effect takes place depends solely on how willing and committed you are to changing your way of thinking. “If you want to stay stuck, then you’ll stay stuck,” states McKinnon. “This program is for people who are committed to making a change.”
Control and Manifestation
By consciously going forward, you can choose to be a victim, or you can choose to take action, rise above your fears and worries and look for the opportunities to be the great person you were created to be. “Habits sabotage,” says McKinnon, who explains how they’re created over time. For example, the weight issue for one of her clients was based on a long-ago event when her mother was ill in the hospital and she was left alone with a nanny. The nanny fed her constantly for three weeks, and during that time she developed a habit of eating food as a replacement for her mother’s love. Once the situation surfaced, next came empowerment, which McKinnon guides her clients to straight away. “I don’t want to be a person you see each week,” she states. “I want to teach techniques for you to find your own purpose. To go out and do it, not to be my client forever.”
Her job is to help cut through the “clutter” and get down to the root of the issue — and then help her client to discover it for herself so that she can stop focusing on the problem. “Focus on what you really want,” advises McKinnon, who says, “Focus on making money, not the fact that you don’t have money or you don’t have enough. The positive thought process will shift everything.”
“Healthy Living,” as the series is titled, does not mean working out and then rewarding yourself with a doughnut. “That’s self-sabotage,” she warns. “It’s the ‘stay-where-you-are’ issue.” Intention is a great way to pave new roads to positive behavior and thinking. McKinnon explains a recent incident when she wanted flowers to have on her dining table for Easter. She put out the intention of receiving flowers, and without asking, the flowers came in abundance from every one of her guests. “I don’t believe in coincidences anymore,” she explains. “there have been far too many times when I’ve created something with intention, and what I wanted showed up.”
Whatever the need, McKinnon’s job is to help clients focus on what is needed for positive change and empowering action, whether career, health, better relationships, purpose in life or incorporating a greater sense of balance — and it almost always has to do with energy work. Says McKinnon, “In the last 21 years of doing this as a life coach, I have learned that a great deal of our lives is self-created, starting with our thoughts.” OK, so thinking leads to emotions, and those feelings lead to words, which lead to actions and results. When people are under stress, they feel the need to control the entire world, and they worry about what goes on around them.
The first lesson, says McKinnon, is that you have very little control over anything. “You have control over your words, emotions and feelings,” she says. “And you have control over your actions. What you do essentially creates your life.” Once you learn what you really have control over, the rest of your worries will fall by the wayside. Just remember, you can’t control what other people think, say or do, but you can influence people and situations, she says. To focus on what can be controlled, and what you want, opens a new door to take positive action, and ultimate achievement of your goals.
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