Announcement: My New Time Management Radio Show is Ranked Number 1, 2 and 3 on the First page of Google!
I’m so excited to let you know that out of 455 million results, my new Time Management Radio Show is ranked number 1, 2 and 3 on the first page of Google! It’s called Time Management Radio and it’s broadcast out of Chicago from Matrix Media. These are the same folks who created HGTV Design Minute, Animal Planet Radio, NBA Radio and Travel Channel Radio.
My Time Management Radio Show is dedicated to helping you maximize your productivity, to change the way you spend your time so you can change your life. Give yourself the gift of more time this holiday and listen to the show. You can download it as a podcast from http://www.WebTalkRadio.net, iTunes or this Time Management blog.
Listen to Time Management Radio this week as I have a conversation with Sheila Hawkins, Productivity Expert and Coach at http://doitintimediva.com/systemsjumpstart when we discuss 3 Simple Time Management Systems to Increase Productivity & Save Time.
3 Simple Time Management Systems to Increase Productivity & Save Time
Do you keep all of your information in your head?
If you do, and you’re starting to drop the ball or forget things and it’s becoming overwhelming, then it’s time to put some simple Time Management Systems in place to help you maximize your productivity and take control over your time.
Time Management Systems don’t have to be complicated, expensive or take a lot of time to set up.
- A Calendar is a simple time management system to help you manage your appointments and the tasks that need to be done every day with people assigned to do those tasks.
- You need a way to manage all that paper so you won’t waste time looking for things. So create a living time management filing system organized into three categories: Reference files, Action files and Archived files that you can maintain regularly and clean out once a year.
- Whether you’re an executive or business owner, you need a way to manage your money to account for your expenses and to know where you stand financially every day. A time management financial system can be as simple as a checkbook or a more elaborate financial accounting system on an Excel spreadsheet or QuickBooks.
- Set up separate time management filing system for expenses, receipts and bank statements so you can retrieve information quickly and support what you say you spent. Where’s the money coming from and where’s it going?
- Your time management filing systems can be paper or electronic like iCloud or DropBox. Make sure the electronic systems are backed up too.
Use this basic checklist for setting up time management systems:
- Determine the process or the steps that have to take place. What happens first, second and third? Write down any steps you go through when you’re creating processes or developing a system.
- What tools do you need for that system?
- People–Who’s going to be responsible for each role and the tasks each person will do? For example, you might be the only person or you have an assistant or team helping you.
Know your Time Management skills, personality and preferences. Do you like to write things down and prefer to work with paper tools like Franklin Covey planners or wall calendars, Day Timer or Day Runner? Or do you work best with electronic tools like laptops and smart phones? Knowing your personality will help you get systems in place more efficiently and quickly.
Some Basic Time Management Systems every business should have include:
- Paper Management
- Time Management System
- Marketing, sales system and social media to track sales and customers
- Customer relationship or contact management system to store clients, prospects information
- Communications Systems to help you communicate externally with your clients and internally with your team
- Backup system for your website, blog and crucial files with duplicates in a safe place
There are many new time management tools and technologies available to jumpstart and manage your time management systems so you can run things more smoothly, stay organized and productive. Here are just a few:
- Card scan and Card Munch are great for organizing business cards, and your contact management system. which can then go into an outlook or ACT database.
- Some Contact Management tools are: Aweber, Constant Contact and iContact
- AudioAcrobat can be used for recording and tele-conferences
- TimeTrade is a calendar tool
- Zoho and BaseCamp are integrated tools to share files and keep track of projects
- And SaneBox helps organize your inbox and your email.
Hope this is helpful. Please leave a comment here on my blog and post your questions there too. I’ll be highlighting questions on future shows, so here’s your chance to get some FREE on-line coaching, time management tips, productivity techniques and answers to your most important questions.
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